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Register as an unpaid carer with your GP - template letter

A number of GP surgeries have a simple form on their website to help you register as a carer, but we have heard that this is not always the case.

Below are some helpful letter templates to help you register with your GP – please click on the relevant link to download the one you require.

Please note, these templates refer to legislation in England.

Template letter to register with your GP (email version)

Click here to download Word document

Click here to download PDF document

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Template letter to register with your GP (print and post version)

Click here to download Word document

Click here to download PDF document

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Need an alternative format?

If you are unable to open the PDF or Word document formats above, we have copied the text onto this page below - just scroll down and you will find it.

If you need help or would like to request an alternative format, please email This email address is being protected from spambots. You need JavaScript enabled to view it..

Please note, we are not able to answer advice queries via this email; please see this page for our Helpline contact details. 

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Below is the full text of the print friendly version of the letter template


Date and year

To the Practice Manager at xxxx Practice,

I’m writing to ask to be recorded as an unpaid carer on my GP patient record.

(Delete as necessary) I have / have not yet been called forward for my COVID-19 vaccination, but wish to be registered so that I can be offered the COVID vaccination and / or offered other health information and vaccinations such as the annual flu vaccination. I believe this will also be helpful so that the health needs of the person I care for can be considered should anything happen to me.

I understand that accessing health information and vaccinations as a carer requires relevant coding to be added to my GP health record. I also understand that the GP, or a member of the GP practice, may need to discuss this with me before my record is changed.

Adult unpaid carers have been prioritised within cohort 6 of the JCVI advice for the first phase of COVID-19 vaccination. 

More guidance in the Green Book then defines eligible unpaid carers as: ‘Those who are eligible for a carer’s allowance, or those who are the sole or primary carer of an elderly or disabled person who is at increased risk of COVID-19 mortality and therefore clinically vulnerable (see note).’  

In a note it adds: ‘Those clinically vulnerable to COVID include children with severe neuro-disabilities, those who are designated Clinically Extremely vulnerable (CEV), adults who have underlying health conditions (as defined in table 3), and those who need care because of advanced age. Eligible carers should be vaccinated in priority group 6.’

You can find the reference on page 10/11 of the Public Health England Green Book JCVI guidance* and for further information, see the NICE guidelines for those who provide unpaid care**.

I can confirm that I believe I fall within this definition as I am a main carer for someone who is at high risk of coronavirus because they:

(Tick all that apply)

□ are of a senior age

□ have been shielding

□ have a serious underlying long-term physical or mental health illness

□ are disabled with complex needs and over the age of 16

□ are at risk because of other reasons: (please give details).

I confirm that I provide day-to-day personal care to the person I care for and I am happy for a member of the GP practice team to ask me about this person, and the care I provide if needed.

(Delete as necessary) I have / do not have a mobile phone. I confirm that the GP practice may contact me using the mobile phone number stated below.

As I am writing to ask to be recorded as an unpaid carer on my GP patient record, I hope the practice will contact me if the GP requires more information before making the decision about updating my health record.

Thank you.

Yours faithfully,

Contact details
Mobile phone and permission to use for text messages from the GP practice.
NHS number



*Green Book Joint Committee on Vaccination and Immunisation guidance

**National Institute for Health and Care Excellence – ‘Supporting adult carers’ guidance:

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